Shortlisting Rejection Email Templates

Subject: Application Status - [Position Title] at [Company Name] Dear [Candidate Name], Thank you for your interest in the [Position Title] position at [Company Name] and for taking the time to submit your application. We have now completed our initial review process and have carefully considered your qualifications against our requirements for this role. While your background demonstrates [positive attribute - e.g., relevant experience, strong qualifications, impressive achievements], we have decided not to progress your application to the next stage of our selection process. This decision reflects the highly competitive nature of the role and the exceptionally high calibre of applications we received. We had to make some difficult choices in narrowing down to our shortlist for interview. We recognise the time and effort you invested in your application, and we are grateful for your interest in joining our organisation. Your details will be retained on our database for [time period], and we will contact you should any suitable opportunities arise that better match your experience and career aspirations. We wish you success in your career endeavours and thank you once again for considering [Company Name] as a potential employer. Yours sincerely, [Your Name] [Your Job Title] [Company Name] [Contact Information]

Subject: Update Regarding Your Application - [Position Title] Dear [Candidate Name], Thank you for your application for the [Position Title] role at [Company Name]. We appreciate the time you took to apply and your interest in joining our team. Following our review of all applications, we regret to inform you that we will not be progressing your application to the interview stage on this occasion. This decision was particularly challenging given the high standard of applications we received. While your qualifications and experience are impressive, we felt that other candidates more closely matched the specific requirements we have outlined for this particular position. We want to assure you that your application received full consideration, and we encourage you to apply for future positions with us that may be better suited to your background and career objectives. Thank you again for considering [Company Name] as your preferred employer. We wish you every success in your job search. Yours faithfully, [Your Name] [Your Job Title] [Company Name]

Subject: Your application for [Position Title] Hi [Candidate Name], Thank you so much for applying for the [Position Title] role with us. I've had a chance to review your application, and I wanted to get back to you personally with an update. Unfortunately, we won't be taking your application forward to the interview stage this time. I know that's disappointing news, and I want you to know it wasn't an easy decision to make. We received a really strong response to this role - much stronger than we anticipated - which meant we had to make some tough choices about who to invite for interviews. Your [positive element - e.g., experience in X, qualifications in Y, achievements in Z] definitely caught our attention, but we felt other candidates were slightly closer matches for this particular role. Please don't let this put you off applying for other positions with us in the future. We're always looking for talented people, and different roles call for different skill sets. I'll definitely keep your CV on file, and if anything comes up that seems like it might be a better fit, I'll be sure to get in touch. Thanks again for your interest in working with us, and best of luck with your job search. Kind regards, [Your Name] [Your Job Title] [Company Name] [Direct Email if appropriate]

Subject: Thanks for applying to [Company Name] Hi [Candidate Name], I wanted to personally thank you for your application for the [Position Title] position. It's always exciting to hear from people who are interested in what we're doing here at [Company Name]. After reviewing all the applications, I have to share some disappointing news - we won't be moving forward with your application for this particular role. I wish I had better news to share. The truth is, we had an incredible response to this position, and while your background is strong, we've decided to focus on candidates whose experience aligns more closely with some very specific requirements we have for this role. I really hope you won't let this discourage you from keeping an eye on our future openings. Your skills and experience would be a great fit for other opportunities, and I'd encourage you to apply again when something comes up that feels like the right match. Thanks again for thinking of us, and I hope our paths cross again in the future. Best wishes, [Your Name] [Your Job Title] [Company Name]